Rooms in a place

A room contains folders and forms and can contain other rooms. Each room has a Members folder that defines who can enter the room and what they can do once inside.

Create a room when you want to limit access to certain content and folders. The room you create appears as a room within the current place or room. For example, if you are in a room called Employees when you create a room called Biographies, Biographies becomes a room inside Employees; visitors to Biographies must first enter Employees. If you are in the top-level room when you create the new room, the name of the new room will be visible to visitors when they first enter the place. You can also create a room when you want to have a place to put information of a particular type, for example, employee information.

If you create a room within a room, the new (inner) room automatically takes on the decorating scheme that you established for the first (outer) room. You can then change the decorating scheme for the new room, if you choose to do so.

Note: As creator of a room, you are automatically assigned Manager access to the room. This means that, in addition to creating forms, content, and folders in the room, you can set security for the room, decorate the room, add forms to the room, and create PlaceBots in the room.

When you create a room, IBM^® Lotus^® Quickr automatically creates the following content and folders in the room:

Instructions, which contains information on how to use the room
Room Index, a listing of all the content in the current room
Room Options, where you can change the attributes of the room, such as its overall look
Room Security, where you can change the security settings for a room

Table 1. Room activities
Activities	Description
Create a room	Enter the place or room where you want to create the new room. Click Create... and then click Room. On the New Room form, enter the room name as you would like it to appear. Select the menu location for the room. Click the form name above which you want the new room title to appear. For example, if the list of titles includes Room 1 and Room 2 and you want the title to appear below Room 1 and above Room 2, you would click Room 2. Select Inherit membership from parent room to give the new room the same membership and access levels as the current room. This only applies during room creation. For security reasons, future members added to the parent room will not automatically be inherited by the child room. If this option is not selected, the creator of the new room will be its only member and will have manager access. Click Create.
Rename a room	Change the room name when the scope of the work done in the room has either expanded beyond the original plan for the room, or when you are dividing the room into two to allow for a different grouping of activities. For example, if you have a toy store with a room that began life as the Products room, but now have too many products to list in one room, you could move some of the content into a room called Games and rename the Products room Sports. Note: The room name appears in the table of contents of the room you are naming, and in the path that appears in the top right corner of the window. From within the room you want to rename, click Room Options, then click Basics > Change Basics and enter the new name.
Reorder the table of contents in a room	You can change the order in which items, folder, and room titles are listed in the table of contents for a room. In the box labeled Reorder -- Do you want to change the order of the table of contents of this room?, Lotus Quickr lists the titles and the current order of the objects in the room's table of contents. You rearrange the order of the titles in the list to rearrange the titles in the room. From within the table of contents of the room you want to reorganize, click Customize if you are in the top-level room or Room Options if you are in an inner room, click Basics > Change Basics. In the list of items, folder, and room titles, click the title you want to move. Click the Up or Down arrow as many times as is necessary to move the title to the desired position in the list. Repeat the previous steps as many times as necessary to move any other titles you want to move, and then click Done when you are finished.