How do I add an entry?

You can add an entry to an activity to comment on a topic, make an announcement, ask a question, share a file, or share a Web address with the team.

1. Click Add Entry > New Entry.
2. In the Title field, type the title of the entry.
3. You can add content to the entry by clicking the following links:
   • Attach File – Adds a file to the entry. Click the Browse button beside the field to locate the file.
   • Add Bookmark – Adds a Web address to the entry. Type the title of the Web page into the Bookmark title field, and then copy the Web address into the field that begins http://.
   • Add Custom Fields > Date Field – Adds a Date field to the entry. When you click the empty field, a calendar control is displayed. You can either type the date into the field or pick a date from the calendar control.
   • Add Custom Fields > Person Field – Adds a Name field to the entry. As you type a name into the field, a list of names from the directory is displayed. You can choose a name from the list or continue typing the person's full name or e-mail address. Separate multiple names with a comma.
   • Add Custom Fields > Text Field – Adds a Text field to the entry.
   New in 2.0 – The ability to add multiple files and bookmarks to a single entry is new, as is the ability to add custom fields to an entry.

   If you want to remove a field that you added, click the X beside the field to delete it.

4. Optional: Rename a field you added by clicking the field label to edit it.

   After you add a file, bookmark or custom field to the entry, you can change the name that is associated with the field by default to a name that better describes the purpose of the field. For example, if you are using the entry to provide review comments, you might want to add two name fields, and change the name of one field Author and the other Reviewer. You could also add a date field named Review By, and change the name of the file attachment field to Document To Review. New in 2.0 – The ability to rename field labels is new.

5. In the Description field, describe the entry or add entry content. You can use the toolbar buttons to format the added text.
6. In the Tags field, type a tag term. As you type, a list of matching tags from the tag collection is displayed. Click a tag to add it, or keep typing to add a tag that is not in the list. Separate multiple tags with commas.

   A tag is a single-word label or keyword that you assign to an entry to categorize it. After the entry is saved, the tag is added to the tag cloud for the activity. Later, you can use the tag to find this entry by clicking the tag from the tag cloud. Not only will this entry be returned in the resulting list, but any similarly tagged entries will be included as well, thus helping you to discover related content. Keep in mind that the tag collection is composed of tags created by you and your colleagues; if no one has created any tags, you will not see a list of matching tags as you type into this field.

7. New in 2.0 – To add this entry to a specific section of the activity, click the down arrow next to the Section field, and then select the section from the list.
8. To hide the entry from other members, select Mark this entry private.

   Marking an entry private disables e-mail notification. If you want to subsequently send a notification about this entry to other members, do not mark the entry private.

9. If you want to notify activity members about this entry, complete the following steps:
   1. Select Notify people of this entry by e-mail.
   2. Do one of the following:
      • Select the All members of this activity check box to notify everyone.
      • Select the check boxes next to the names of the individual members you want to notify.
   3. If you want to add a comment that will be displayed in the e-mail that is sent to the members, add it to the Notify Message field.
10. Click Save to finish adding the entry.